ScotSurplus

Sales Terms & Conditions

Everything you need to know before you shop — hours, rules, payment, pickup and more.

Public Sales

Scheduled sale dates only

Public sales are open to everyone and are held on scheduled sale dates only — not during regular department sales hours. Walk-ins are not available outside of scheduled sale dates.

How it works

Outright sale: Visit, inspect and purchase items directly on the sale day. No bidding required.

Online auction: Select items are listed on PublicSurplus.com. Bidders must register and bid directly on the site. Closing dates and times are listed on each item. All successful bidders are notified by email.

Bidders are encouraged to physically view and inspect items before the auction closes. All property is sold "As Is, Where Is" — no warranties, no returns, all sales final.

Payment

Credit card, debit card and mobile pay only. Cash is not accepted. California sales tax applies to all public sales.

Item pickup

All items purchased at public sales must be picked up within 5 business days of purchase or auction win notification. Items not collected within this window will be considered abandoned and may be relisted at the next sale.

Title & warranty

UCR guarantees legal title to all items sold. There is no warranty on any equipment sold through ScotSurplus and all sales are final.

Department Sales

Mon-Fri · 8:00 am-4:00 pm · COA required

UCR departments may purchase surplus items during regular business hours: Monday through Friday, 8:00 am to 4:00 pm. Department purchases are processed via COA and do not go through the public bid process.

Only department members with a valid COA are permitted to view and purchase items prior to public sales. Contact us to schedule a viewing of current inventory.

Purchase restrictions

Employees — and their near relatives — may not purchase surplus items originating from their own department. This applies to all department and public sales.

A "near relative" includes a spouse, parent, child, sibling or step-relative/in-law in the same relationships.

Submitting Surplus Items

For UCR departments clearing inventory

University-owned material can be submitted for surplus pickup by scheduling a request with ScotSurplus. Please include a complete list of items and your campus location when you reach out; this helps us plan workload and scheduling.

When submitting, please note

Make your item list as complete as possible, including quantities and condition
Include a contact name, phone number, building and room number
Larger pickups may require a Facilities work order

Schedule a pickup

Email ScotSurplus with your item list and campus location to get started, or use the online pickup request form for standard pickups.

Email ScotSurplus → | Pickup Request Form →

Revenue share

Departments receive a percentage of proceeds from items sold through ScotSurplus, based on total sale value. See the full revenue share breakdown on the Faculty & Staff page.

View Revenue Share Table →

General Rules

Applies to all sales

All sales are final. No returns, no exchanges, no exceptions.

As Is, Where Is. All items are sold in their current condition. Inspect before you buy.

Card and mobile pay only. No cash accepted at any ScotSurplus sale.

First-come, first-served on all in-person sales. No exceptions for line placement.

Sale items are subject to prior department purchase. Items available during public sales may have already been sold to a UCR department and may not be available on sale day.

Free parking for all ScotSurplus visitors near the main roll-up door at the Corporation Yard Warehouse.

Questions?

Sales Terms & Conditions

UCR Campus Business Services (CBS)

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