Campus Mail

Mailing Services Scanning

Mail Services collects and distributes US and interdepartmental mail twice daily. Mail delivery schedules are based on building locations, mail volume, vehicle pattern and US Post Office schedules.

Generally, interdepartmental mail collected in the morning will be delivered on afternoon routes the same day. All other campus mail, including all afternoon collections, will be delivered the following day. 

Addressing Interdepartmental Mail
When sending information through Campus Mail, use the following guidelines: 
•    Use the reusable intercampus 10” x 13” mailing envelope
•    Completely cross out all other addresses on the envelope
•    A correct and complete address must be used
•    Print clearly the receiver's name and department
•    Mail with an illegible address may be opened for identification by Mail Service personnel

Request for New/Additional Mail Stop 
Departments desiring new or additional mail stops must make a formal request in writing to Mail Services. Request must include department name and recording number, personnel roster, location, and the date service is to begin. 

Incoming Mail
To speed delivery, all incoming mail should be addressed.  Always use the complete university mailing address, including your building, room and three-digit department code.

Outgoing Mail
Customer’s Mail services accounting system assigns an account number to all customers. This account number is used to track customers' postage usage. 

General University Mailings 
General distribution items are memos, flyers, etc. that must reach all departments on campus, but do not need to be individually addressed. A sponsoring department must be named in each distribution and the memo/flyer must be of "Official University Business".

Messenger Service
We provide time-sensitive document and small package delivery on and off-campus. Call us or use the Mail Services Work Order system to arrange delivery.

Campus Lists
More than 20 Distribution Lists are available for quick delivery to a specific group or target audience. Some lists require special prior approval before use. Contact Mail Services for more information.